From spreadsheets and phone calls to a real-time fleet intelligence platform managing 3,200+ vehicles across India.
Client
FleetTrack India
Industry
Logistics & Transport
Duration
6 months
Year
2025
Team Size
8 specialists
Status
Live & Scaling
18%
Reduction in fuel costs
Route optimisation and idle time alerts cut fuel wastage across the fleet within 60 days of launch.
3,200+
Active vehicles tracked
Scaled from 400 vehicles at launch to 3,200+ within 8 months, with zero performance degradation.
99.7%
Platform uptime SLA
Achieved through redundant AWS infrastructure, auto-scaling, and proactive monitoring.
60%
Reduction in admin hours
Automated reporting replaced 40+ hours of weekly manual reporting across the operations team.
FleetTrack India came to us with a logistics nightmare. Their fleet operators were managing 3,000+ vehicles across 14 cities using a patchwork of spreadsheets, WhatsApp groups, and three different software tools that didn't talk to each other. Driver behaviour was untracked, fuel costs were spiralling, and the management team had no real-time visibility into what was happening on the ground.
The core challenge wasn't just technical - it was organisational. We needed to build a platform that multiple types of users (fleet managers, drivers, finance teams, and C-suite) could use simultaneously, with data flowing in real-time from GPS hardware units across vastly different network conditions. The existing infrastructure had zero API documentation, and the client needed the MVP live within 90 days.
We began with a 3-week discovery phase - interviewing 24 stakeholders across roles, mapping every workflow, and auditing the existing GPS hardware ecosystem. We designed a microservices architecture that could ingest data from 6 different GPS hardware providers simultaneously, normalise it, and serve it to a React-based dashboard with under 2-second latency. The platform was built in three parallel tracks: the real-time tracking engine, the analytics and reporting layer, and the mobile app for drivers - all launching in a coordinated release.
Stakeholder interviews, workflow mapping, GPS hardware audit, technical architecture planning, and competitive analysis.
User flows, wireframes, UI design system, and interactive prototype validated with real fleet managers before a single line of code was written.
Core GPS data ingestion engine, real-time WebSocket layer, database architecture, and basic dashboard MVP.
Analytics engine, reporting module, driver mobile app (React Native), and third-party integrations (fuel cards, ERP).
Load testing (simulated 5,000 concurrent vehicles), phased rollout across 3 cities, team training, and documentation.
"We shortlisted four agencies. Caseyug was the only one that came back after our brief with a list of questions instead of a quote. That told us everything. Six months later, we have a platform that's changed how we operate - and a team that still picks up when we call."
Ramesh Natarajan
CEO, FleetTrack India
Frontend
Backend
Database
Mobile
Infrastructure
Integrations
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